Meeting Room Reservations

The library is currently accepting Meeting Room reservations for meetings and events taking place on or after September 1, 2021. 

The University Park Public Library Community Meeting Room is a 2,000 sq. ft. multi-purpose space located on the building’s third floor.  The room is equipped with an overhead projector and screen, as well as a kitchenette that has a sink, refrigerator, and microwave.  The room is available for nonprofit and for-profit groups.  Room occupancy limits are 110 with chairs only, or 80 if the room is set with tables and chairs. 

To request a reservation click, Submit A Request Online. 

The library's Local History / Texana Room, and Study Rooms are also available to rent as detailed below.  Fees for reserving all meeting rooms are determined by the City Council and can be found in the Master Fee schedule. 
 

Community Meeting Room fees

Nonprofit organizations:

 

First 2 hours	$50
Additional 2 hours	$25

For-profit organizations:

 

First 2 hours	$300
Additional 2 hours	$200

 

Community Meeting Room staffing is $30 per hour after 6 p.m.

 

Local History / Texana Room

The Local History / Texana Room may be used by special request at the discretion of the Library Director or designee.  This room is only available for use during the hours the library is open.  Room occupancy is 20 people.  Fees:
 

Nonprofit organizations:

 

First 2 hours	$30
Additional 2 hours	$15

 

For-profit organizations:

First 2 hours	$50
Additional 2 hours	$25

 

Study Rooms

Study Rooms can be rented by business professionals during non-peak study hours between 10 a.m. and 3 p.m. in one-hour increments for $30.  For additional details and restrictions consult the Reservations section.  The occupancy limit for the study rooms is six people.

Please note that all reservation requests must be approved by the Library Director and are subject to meeting room policies and procedures. 

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University Park Public Library - Meeting Room Policies and Procedures

Rental Agreement:

To request a reservation involving the University Park Community Meeting Room you must complete an application. Submit A Request Online.  When a request is made, library staff or the Resident Online Center will inform the requester that their reservation is not valid until approved by the Library Director.  The Library Director or designee will review the request and determine whether the use is appropriate.  Use of the room for social events such as parties, showers, family reunions, receptions, and weddings will not be approved. No selling, delivery of paid services, contract negotiations, money exchange, or financial transactions will be allowed in any meeting rooms without written authorization from the Library Director.  

Failure to comply with Meeting Room policies and Meeting Room Instructions (Appendix A) may result in the suspension of rental privileges.  Applications may be rejected, and previously granted permission withdrawn, for violation of policies and procedures.  All City of University Park Code of Ordinances apply to purposes and signage for the use of the Library’s meeting rooms.

Reservations:

Reservations will be made on a first-come, first-served basis.  Reservations for the Library Community Meeting Room and the Local History / Texana Room can be made no more than one year in advance.  One booking per month is permitted.

The Local History / Texana Room may be used by special request at the discretion of the Library Director or designee. This room is only available for use during the hours that the Library is open. No food is allowed in this room. The fee for the use of this room is included in the City of University Park’s Master Fee Schedule. The occupancy limit for this room is 20 people.

The Study Rooms can be rented for one-hour increments between 10 a.m. and 3 p.m.  The fee for use of this room is included in the City of University Park’s Master Fee Schedule.  After 3 p.m., these rooms are for group study only and can be used for up to two hours.  There is no charge for the use of these rooms for students, and reservations can be made up to 48 hours in advance, or on the spot, depending on availability.  Reservations can be made in person or by calling the library.  The occupancy limit for the study rooms is six people.
 

The Library Community Meeting Room is available for use only on days that the Library is open to the public.  It is available from 8:30 a.m. to 9 p.m. on Tuesdays, Wednesdays, and Thursdays, and from 8:30 a.m. to 5 p.m. on Fridays and Saturdays. The occupancy for this room is 110 if only chairs are used, or 80 if any combination of chairs and tables are used. Additional charges are applied for using the meeting room after 6 p.m.
 

Meeting rooms will be reserved upon application and approval; however, reservations are subject to cancellation if payment is not received within seven calendar days after application is made and approval is given.
 

Use of the Meeting Rooms by City Boards, Committees and City personnel and the Friends of the University Park Public Library shall take precedence over all other uses, even if an activity has been scheduled.  In this instance, the renter will be notified as soon as possible by the City to make other arrangements.
 

Rental Periods:

Payment Policy:

Damage Policy: 

Catering Policy:

Set Up/Tear Down:

Decorations:

Tobacco:

Security:

Occupancy Levels:

Rights of Renters: