Meeting Room Reservations

The University Park Public Library Meeting Room is a 2,000 sq. ft. multi-purpose space located on the building’s third floor.  The room is equipped with an overhead projector and screen, as well as a kitchenette that has a sink, refrigerator, and microwave.  The room is available for nonprofit and for-profit groups.  To request a reservation click, Submit A Request Online.

Fees for reserving this meeting room are determined by the City Council and can be found in the Master Fee schedule.  The fees are:
 

Nonprofit organizations:

 

First 2 hours	$50
Additional 2 hours	$25

For-profit organizations:

 

First 2 hours	$300
Additional 2 hours	$200

Meeting Room staffing after 6 p.m.

$ 30 per hour

 

Local History / Texana Room

The Local History / Texana Room may be used by special request at the of the Library Director or designee.  This room is only available for use during the hours the Library is open.  Room occupancy is 20 people
 

First 2 hours	$30
Additional 2 hours	$15

Please note that all reservation requests must be approved by the Library Director and are subject to meeting room policies and procedures. 

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University Park Public Library - Meeting Room Policies and Procedures

Rental Agreement:

Requests to reserve the University Park Public Library Community Room can be made through the Resident Online Center.  A Meeting Room Application, available through the Resident Online Center, must be completed.  When a request is made, library staff or the Resident Online Center will inform the requester that their reservation is not valid until approved by the Library Director.  The Library Director or designee will review the request and determine whether the use is appropriate.  Use of the room for social events such as parties, showers, family reunions, receptions, and weddings will not be approved.  No selling, delivery of paid services, contract negotiations, money exchange, or financial transactions will be allowed in any meeting rooms without written authorization from the Library Director.  

Failure to comply with Meeting Room policies and Meeting Room Instructions (Appendix A) may result in the suspension of rental privileges.  Applications may be rejected, and previously granted permission withdrawn, for violation of policies and procedures.  All City of University Park Code of Ordinances apply to purposes and signage for the use of the Library’s meeting rooms.

Reservations:

Reservations will be made on a first-come, first-served basis.  Reservations for the Library Community Room and the Local History / Texana Room can be made no more than one year in advance.  One booking per month is permitted.
 

The study rooms are for group study only and can be used for up to two hours.  No selling, business or contract negotiations, money exchange, or financial transactions will be allowed in the study rooms. There is no charge for the use of these rooms, and reservations may be made no sooner than 24 hours in advance.  Reservations for these rooms may be made by calling the library.

The Local History / Texana Room may be used by special request at the discretion of the Library Director or designee. This room is only available for use during the hours that the Library is open. No food is allowed in this room. The fee for the use of this room is included in the City of University Park’s Master Fee Schedule. The occupancy for this room is 20 people.
 

The Library Community Room is available for use only on days that the Library is open to the public.  It is available from 8:30 a.m. to 9 p.m. on Tuesdays, Wednesdays, and Thursdays, and from 8:30 a.m. to 5 p.m. on Fridays and Saturdays.   The occupancy for this room is 130.  Additional charges are applied for using the meeting room after 6 p.m.
 

Meeting rooms will be reserved upon application and approval; however, reservations are subject to cancellation if payment is not received within seven calendar days after application is made and approval is given.
 

Use of the Meeting Rooms by City Boards, Committees and City personnel and the Friends of the University Park Public Library shall take precedence over all other uses, even if an activity has been scheduled.  In this instance, the renter will be notified as soon as possible by the City to make other arrangements.
 

Rental Periods:

Payment Policy:

Damage Policy: 

Catering Policy:

Set Up/Tear Down:

Decorations:

Tobacco:

Security:

Occupancy Levels:

Rights of Renters: