City Bids FAQs
How do I get on the bidder's list?
The City of University Park contracts with BidSync for the maintenance of an automated vendor list. This list categorizes each vendor by the commodity codes for the goods or services offered by the vendor. Businesses subscribing to the vendor list are notified by e-mail whenever a formal sealed bid or informal request for quote has been issued for the commodity or service offered by the vendor.
To have your firm placed on the vendor list, contact BidSync at www.bidsync.com/. The application asks for general information about your company and lists the commodities and services you provide. There is no cost to register, to submit a bid, or to win a bid.
How do I obtain bid notices and specifications?
Vendors may obtain bid information and packages by the following methods:
Register with BidSync at www.bidsync.com. Registered vendors will receive automatic notice of bids and quotes via e-mail or fax and may download bid packages directly. Registration is free.
Come to the Purchasing Division Office located at the Fred N. Peek Service Center, 4420 Worcola Street, Dallas, Texas 75206.
Review the legal notices in the Park Cities News, a weekly paper published on Thursdays.
Are bid openings public?
Bid openings are open to the public, and vendors are welcome to attend. Sealed bids and proposals are opened at the Purchasing Division Office at 4420 Worcola Street, Dallas, Texas 75206, unless otherwise specified. Late bids will not be accepted.
How can I get the results of a bid?
- Bid and quote tabulations are posted at www.bidsync.com. Navigate to www.bidsync.com and login using your username and password, OR
- A direct link to “Past Bids” with bid tabulations shown may be found in the Purchasing section of the City's web page here. Fill in the bid number in the "Search" field and click the "Search" button. Access the tabulations by selecting the Tab link on the far right of the screen.
If you do not see the tabulation you are searching for, please contact Elizabeth Anderson, Purchasing Agent, at 214-987-5480, e-mail firstname.lastname@example.org.
Does the City give special consideration to minority or women-owned businesses?
The City participates in the State of Texas Historically Underutilized Business (HUB) program. For information on becoming certified as a HUB vendor, go to the Texas Comptroller of Public Accounts Web site at www.window.state.tx.us/procurement/prog/hub or contact them at 888-863-5881 or 512-463-5872.
How does the City dispose of surplus property?
The City of University Park contracts with Rene Bates Auctioneers, www.renebates.com, for the disposal of surplus property. Les Jackson, Fleet Manager, 214-987-5440, is the City's auction coordinator.
How do I make an appointment with the Purchasing Agent?
The Purchasing Division is open Monday through Friday, 8 a.m. to 5 p.m. except holidays. Vendors may schedule a meeting with the purchasing agent by calling 214-987-5480.